Student Bar Association

All Student organizations must abide by the Campus Event policies as listed in the Campus event Policies Tab on this website.  Any questions regarding these policies should be directed to CJ Kruska or Cheryll Scott

The below forms should be used for all event planning purposes

Room Reservation and/or Catering requests:  available for copying below or in word format here

Advertising Procedures:  Available for Copying below or in word format here

Lobby Table Policy:  Available for Copying below or in word format here

The following form should be used when requesting room reservations and/or catering.  It is available in word format here.

The Thomas M. Cooley Law School

Grand Rapids Student Event Planning Form

Today’s Date:________________________

Name of student requesting room for event/meeting:_____________________________

Telephone #:__________________________

Name of Organization sponsoring the event/meeting:_____________________________

Date of event/meeting:_________ Time:____to____  Expected Attendance:___________

Preferred Location:_________________________________________

Room setup (if Room 513 or 529): _____________________________

Audio Visual equipment: Yes___  No___  Type of equipment:____________________

Will there be refreshments at the event/meeting? Yes____  No ____

Amount allocated for catering this event/meeting: _______________

**Events/meetings that include refreshments must be approved by and coordinated with Cheryl Scott, 5^th floor Administrative Assistant.

**Catering for all catered events/meetings must be paid in full on the date of the event/meeting and check must be delivered to Cheryl Scott.

**Name of Treasurer of the Student Organization sponsoring the event:

___________________________________________

Any additional information: _________________________________________________

________________________________________________________________________

________________________________________________________________________

The following form outlines Advertising procedures and policies for the Grand Rapids Campus.  It is available in word format here.

Advertising Procedures for Student Organizations

GR Campus

1.         E-mail Policy: Mass e-mails sent to the student list, faculty list, or administration list through GroupWise accounts are not permitted. Organizations may send        e-mails to their members, individual students, faculty, or administrators if need be. Organizations may advertise programs, events, or meetings via the TWEN page, student portal, GR newsletter, the Pillar, or flyers.

2.         GR Newsletter: Every Friday, the GR campus prepares an e-newsletter that is posted to the Cooley Portal. Student organizations should submit their events to CJ Kruska to include in the e-newsletter.  The information should have the following listed: 

• Date and time (include length of the event)
• Location of the event
• A description of the event
• Who is invited/who is targeted
• Cost, if any
• Food, if any

Submissions for the e-newsletter must be made by Wednesday at 5:00 pm. for that week’s newsletter.  Please make the submissions to the following people:

• CJ Kruska, GR Campus Director
• Copy your organization’s president or PR person if applicable

3.         Flyers: Any student organization posting must be submitted to Julie
Renbarger in the Student Services office on the 2^nd floor of the GR Law Center for approval. Those approved will be posted by Tracie Simons, Student Services Administrative Assistant.

• All postings or flyers may be posted up to three weeks (21 days), but not later than the day after a special event.

• Students and student organizations are responsible for removing their own postings and flyers.

• No student or organization may cover up, remove, tear, burn, or commit any other act of vandalism on or to the posting or flyer.  If any student or organization commits one of these acts, it will be turned over the Assistant Dean for a possible Honor Code violation.

• Postings or flyers may only be posted by Tracie Simons on the following bulletin boards: 1) second floor hallway and 2) student lounge.

• The bulletin boards outside the SBA offices are for the exclusive use of the SBA, and the bulletin boards in the back (west) hallway of the second floor are for the exclusive use of student organizations.  The SBA and student organization officers and members may post flyers on these boards without prior approval of the administration.  However, the administration reserves the right to remove any posting that is deemed inappropriate.

• The bulletin boards may only be used to post items of interest to Cooley students. 

4.  PowerPoint Slides:  Student organizations may design PowerPoint slides to advertise student events.  Slides will be added to a weekly marquee of slides that are shown by professors before class and during class breaks, as well as displayed on the student computer in the student services office.  Finished slides should be submitted to Tracie Simons for addition to the marquee.

The following form outlines procedures and policies for table-ing in the lobby of the Grand Rapids Campus.  It is available in word format here.

Procedure for Tables in Lobby or Student Lounge

Student organizations or other groups that wish to have a table in the lobby of the Law Center to promote an event or service must make a request to CJ Kruska at kruskac@cooley.edu.

No more than two organizations may have tables in the lobby at a time.  Reservations are taken on a first-come, first-served basis.   However, due to the limited number of tables available, organizations that request a table for an extended period of time may be asked to release a table so that another organization has a chance to reserve a table.

The weekly table schedule is displayed on each table in the lobby.  Please do not remove the display schedules from the lobby.

The school is not responsible for materials that are displayed on the tables. Materials left on display tables after the reservation dates will be disposed of by the school.

Student organizations or other groups may also request to have a table in the student lounge by contacting CJ Kruska at kruskac@cooley.edu.  No more than two organizations may have tables in the student lounge at the same time.  Reservations are taken on a first-come, first-served basis.  If your organization has a table in the lounge, please be considerate of other students who may be using the lounge.